As we step into the new year, it’s the perfect time to set fresh goals and make lasting changes. Whether your resolution is to eat healthier, work smarter, or land that long-awaited promotion, the path to success begins with staying organised, focused, and productive.
The right tools can make all the difference in turning your aspirations into achievements, so here’s a roundup of seven productivity apps that will help you stay on track, manage your time effectively, and achieve your goals – no matter how big or small.
Side note: You don’t have to wait for the new year to make a change. These apps can help you succeed at any time, no matter when you’re reading this.
Capacities
Designed for calm, distraction-free organisation and creation, Capacities replaces traditional files with an intuitive object-based system, fostering dynamic and creative thinking by connecting ideas, meetings, and projects seamlessly.
With AI-powered features like contextual backlinks and tag-based content management, Capacities enhances organisation and idea exploration. Free to use, GDPR-compliant, and available on all major platforms, it ensures secure, private, and accessible productivity across desktop and mobile.
Download the app here.
Morgen
Morgen is a versatile productivity tool designed to unify your calendars (Google, Outlook, Apple, etc.) into a sleek desktop interface. It offers robust features like task management, time blocking, cross-time-zone scheduling, and an AI Planner to prioritise tasks and optimise your schedule.
Seamlessly integrating with tools like Notion and Todoist, Morgen simplifies personal and professional time management. While the Basic Plan is limited to desktop access, advanced Plus and Pro plans extend functionality to mobile devices and unlock premium scheduling tools, with a 14-day free trial of the Pro plan available.
Download the app on desktop here.
Anytype
Anytype is a privacy-first productivity app that gives you complete control over your data with local storage and peer-to-peer syncing – no servers involved. Designed for diverse needs, it supports everything from team projects and family planning to habit tracking and personal journals. Its offline-first design ensures fast syncing and seamless use, even on the go.
With a no-code, block-based editor, you can effortlessly create and visualise ideas, while open-source protocols ensure transparency and security. Anytype combines intuitive design, local encryption, and decentralised syncing for unmatched privacy and flexibility.
Download the app here.
Akiflow
Akiflow centralises tasks, meetings, and calendar events for professionals, founders, and managers, integrating with over 3,000 apps (Gmail, Slack, Zoom) and using AI for task assignments and time-blocking. Key features include a universal inbox, smart notifications, offline capabilities, and custom time slots for workflow optimisation.
Distinguishing itself from Morgen, Akiflow excels with seamless task and calendar integration, offering AI-driven automation and a dynamic time management system. Available on multiple platforms, it supports both personal use and team collaboration.
Download the app here.
Todoist
Todoist is a versatile task management app designed to streamline your personal and professional life. Featuring calendar integration, recurring tasks, and customisable filters, it empowers users to effortlessly organise, prioritise, and achieve their goals.
Trusted by over 30 million users worldwide, Todoist is ideal for both individuals and teams, offering templates, shared workspaces, and progress tracking. With free and premium plans, it’s a reliable tool to boost productivity and maintain clarity in a busy world.
Download the app here.
Productive
If you’re looking to build positive habits this year, Productive is a must-try app. Designed to help you sustain healthy habits, stay motivated, and achieve your goals, it offers customisable templates, smart reminders, and detailed progress tracking to keep you on track with ease.
What makes it stand out are its engaging community challenges and visual insights, which keep you inspired and focused on self-improvement. Whether your aim is to boost productivity, improve health, or stay organised, Productive provides the tools to help you succeed. Try it free for a week and see the difference it can make.
Available to download on iOS or Android.
Sunsama
Another app that (unfortunately) only has limited free usage, but is well worth exploring, is Sunsama. This digital daily planner consolidates your tasks, emails, and meetings into one intuitive view, syncing seamlessly with tools like Asana, Trello, Gmail, and Google Calendar.
Sunsama helps you structure your day, focus on priorities, and maintain a healthy work-life balance – perfect for busy professionals who value productivity without burnout.
Why subscribe? Sunsama offers powerful features like timeboxing, focus mode, and auto-scheduling to optimise your day and boost efficiency. Its built-in analytics provide insights into how you spend your time, so you can make smarter decisions and achieve your goals for the year. With a 14-day free trial, you can experience the difference it makes before committing.
Download the desktop app here and the mobile app here.
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